– The step stone to achieve major cost
savings through procurement automation
Baltzar Buyer is a 100% web-based solution for managing and automating the procurement function. Also, it is the starting point of automation when it comes to subsequent invoice matching and straight through processing of supplier invoices.
Baltzar Buyer provides the organization with a strategic tool to implement structured buying and cost control
How does it work?
Purchase requisitions can easily be created by picking goods or services from a catalogue database managed in Baltzar Buyer. As the goods with correct article numbers or items are selected and the correct quantity to purchase is chosen, the system will propose a cost allocation coding from a system generated template based on previous purchases. The user may select the proposal or alternatively complete the request by filling out a free text form.
After the requisition is created it will be sent in accordance with your company’s authorization and approval matrix. The solution is very flexible through configurable perameter settings and can be adapted to meet your unique requirements without programming.
If a user does not have the necessary authorization to complete a purchase an email notification will be automatically generated and sent with a direct link to the request to the next person in the workflow hierarchy. As the requisition is finally approved, the
system automatically creates a purchase order. This purchase order can either be electronically delivered to the supplier per email or printed out and sent per mail.
Benefits of using Baltzar Buyer
Baltzar Buyer is built to assist organizations structure and streamline their procurement function as well as to serve as an enabler to match vendor invoices in Baltzar Invoice processing. The following benefits can apply when using Baltzar Buyer:
- Gain control over “maverick” spending in your organization.
- Reduce the risk of fraudulent purchases.
- Consolidate vendors.
- Baltzar Buyer gives the buyer the possibility to create a shopping basket based on the needs of a person in the organization. Shopping baskets can easily be created from articles and catalogues or through free text orders.
- Once the purchase request has been created, the cost center coding will follow automatically. This will ensure a correct purchase order which again will ensure a faster delivery with less room for mistakes.
- Goods receipts can be entered manually or automatically and e.g, part deliveries can be subsequently amended when more goods arrive or the buyer may choose to close the order based on the current delivery status.
- Baltzar Buyer provides flexibility in generating reports, which again, can be used to track criteria for choosing suppliers, tracking spend, monitoring delivery history, user purchases and more.
- By using Baltzar Expenditure, the organization can opt to send out a purchase requisition into a workflow to check whether there is an approved budget related to the purchase requisition.
- Simple, user-friendly and editable workflow preview
- Users with the Baltzar Contract module can easily check against the supplier specific terms and conditions when generating a purchase request. Additionally Baltzar contract tells you when your contract is up for renewal.